Templates
Airbnb host message templates for every stage of a stay
Guests read host messages for two things: are you organised and will you be fair if something goes wrong. Keep each message short, give them the one thing they need next and say yes or no clearly. A friendly host who is vague about the rules causes more bad reviews than a firm one who explains them.
Answer the enquiry and confirm the booking
Reply to an enquiry
Hi [guest name], thanks for getting in touch. Yes, [dates] are free. The flat suits [number] comfortably and [answer to their question]. If it looks right, you can book straight through the listing and I'll send everything you need before you arrive.
Booking confirmed
Hi [guest name], your booking for [dates] is confirmed. Thank you for choosing us. I'll message you on [day] with check-in details and directions. If anything comes up before then, just message me here.
Guest asks for a discount
Thanks for asking, [guest name]. I keep my prices the same for everyone so I can't take money off the nightly rate. What I can do is [small extra, e.g. a late checkout if the next night is free]. Let me know if you'd like to go ahead.
Discount for a longer stay
Hi [guest name], if you can stay [number] nights instead of [original nights] I can offer [discount] off the total. I'll send you a special offer through the app if that works for you.
Set them up before they arrive
Pre-arrival details
Hi [guest name], looking forward to having you on [date]. Check-in is from [time]. The address is [address] and the key is in [key location], code [code]. Wi-fi is [network] / [password]. Parking: [parking note]. Message me here if you get stuck.
Early check-in: yes
Good news, [guest name]. The place will be ready by [time] so you're welcome to come in then. I'll message you if that changes on the day.
Early check-in: not possible
I'd love to say yes, [guest name]. I have guests leaving that morning and the cleaners need until [time]. You're welcome to drop your bags at [bag drop option] from [earlier time] and head out for lunch.
Early check-in: maybe
Hi [guest name], I can't promise early check-in yet because it depends on the guests before you. I'll know by [time] on the day and will message you straight away either way.
Check in and keep the stay smooth
Arrival check
Hi [guest name], just checking you got in OK and found everything. If anything isn't right, tell me tonight and I'll sort it quickly.
Something is broken
Sorry about the [problem], [guest name]. Thanks for telling me. [Fixer] can come at [time] today. If that time doesn't suit, tell me what does and I'll rearrange.
Noise or house rules reminder
Hi [guest name], I hope you're enjoying the stay. A neighbour has mentioned some noise after [time]. Could you keep it down from then on? The building is strict about it and I'd hate for it to cause you any trouble.
Guest asks to extend
Glad you want to stay longer, [guest name]. [Dates] are free and the rate is [price] a night. Send a change request through the app and I'll accept it straight away.
Close out the stay and answer reviews
Checkout reminder
Hi [guest name], a quick reminder that checkout is at [time] tomorrow. Please leave the keys in [key location] and pop any rubbish in [bin location]. No need to strip the beds. Safe travels home.
Thanks after checkout
Thanks for staying, [guest name]. You left the place lovely. I've left you a review and you'd be welcome back any time.
Reply to a good review
Thank you, [guest name]. It was a pleasure hosting you and I'm glad [detail they mentioned] made the trip. The door is always open if you're back in [area].
Reply to a critical review
Thank you for the feedback, [guest name]. You're right that [fair point] and I've since [what you changed]. I'm sorry it took the shine off your stay. [Point you disagree with, stated as a fact, once].
Guest asks for a refund
I'm sorry the [problem] spoilt part of your stay, [guest name]. That shouldn't have happened. I'd like to refund [amount or nights] for it and I'll send that through the app today. Thank you for being patient while it was fixed.
Save these to Breezily
Tap Add to my replies on any template to keep it in your saved replies. They sync to your account and appear on the phone keyboard when you type their name. Each one is set to adapt to the conversation, so the keyboard fills in the names and dates from the chat. Change any of them at getbreezily.com/saved-replies.
Questions
Should I give a guest a discount if they ask?
You don't have to. A friendly no with a small non-cash extra, like a late checkout, keeps the booking and the goodwill. Discounts work best when they buy you something, such as a longer stay or a gap night filled.
How do I reply to a bad review without looking defensive?
Write for the next guest, not the one who left the review. Thank them, agree with what was fair, say what you changed and correct one fact calmly if you must. Never argue line by line.
Can I save these as my own quick replies?
Yes. Save the ones you use in Breezily and they sync to your account. On the keyboard you type the name of a saved reply to bring it up, then edit the details before you send.
Related
Get this in your keyboard
Breezily reads the message, tells you what is going on and gives you replies to pick from. In Chrome today. Keyboards for iPhone and Android on the way.