Landlord and tenant message templates

Hi [landlord name], I wanted to let you know [the problem] started on [date]. I've attached photos. Could you arrange for someone to look at it this week? I'm in on [days] or happy for a contractor to use the key.

Hi [landlord name], following up on [the problem] I reported on [date]. It's still not fixed and [how it is affecting you]. Could you tell me by [date] when it will be sorted?

Thanks for letting me know, [tenant name]. I've booked [contractor] for [day and time]. Let me know if that doesn't work and I'll move it.

Hi [tenant name], [contractor] needs to come in on [day] between [time window] to [job]. Is that OK? If not, suggest a time that suits you.

Hi [tenant name], I'm writing to let you know the rent will go up from [current rent] to [new rent] a month from [date]. This reflects [short reason]. I'll send the formal notice separately. You've been great tenants and I hope you'll stay.

Hi [landlord name], thanks for letting me know about the increase. [New rent] is a big jump for us. We've paid on time for [time] and looked after the place. Would you consider [counter offer] instead?

Hi [landlord name], we'd like to stay. Could we split the increase, going to [first amount] now and [full amount] from [later date]? It would make a real difference to us.

Thanks [tenant name], I appreciate you being upfront. I can meet you at [amount] from [date]. I'll update the paperwork if you're happy with that.

Hi [landlord name], I moved out on [date] and returned the keys. Please could you return the deposit of [amount] to [account details or deposit scheme]? Let me know if you need anything else from me.

Hi [landlord name], thanks for the breakdown. I don't agree with the [deduction] for [item]. That was [fair wear and tear / there at check-in] and the inventory on [date] shows it. Please could you return the full amount or I'll raise it with [deposit scheme]?

Hi [tenant name], thanks for leaving the place in good shape overall. I'm returning [amount] of the deposit. I've kept [deduction] for [item] and attached the photos and quote. Happy to talk it through if you have questions.

Hi [landlord name], I'm writing to give notice that I'll be moving out of [address]. My last day will be [date], in line with the [notice period] in the tenancy. Let me know about the checkout and when you'd like to show the flat.

Hi [landlord name], my circumstances have changed and I'd like to ask if I could leave on [date], before the end of the term. I'm happy to help find a new tenant and keep paying until they move in.

Thanks for letting me know, [tenant name]. I've noted [date] as your last day. I'll be in touch about viewings and the checkout inspection. It's been good having you.

Hi [tenant name], I wanted to tell you personally before the formal notice arrives. I've decided to sell the property and will be serving notice for [date]. I know this is unsettling and I'll be as flexible as I can on timings.